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Emergency Plan – How Do You Get Setup?

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Emergency Plan – How Do You Get Setup?

Postby Tim_SkyWatcher » Wed Oct 23, 2013 3:34 pm

How do you create an Emergency Plan? And . . . are there any good software tools to help you out? Here are my suggestions . . .

A good Emergency Plan lists your inventory items (protected assets, tools and equipment, clothing, food, water and supplies), individual and group requirements for Shelter-In-Place and Evacuation, emergency contacts, evacuation routes and destinations, and the actions (tasks) to take before and during the emergency period.

Here are three suggested strategies shown below for preparing your Emergency Plan. Review and choose the strategy below which best fulfills your personal requirements! (I will give you my personal preference at the end)

1. Pen and Notebook. Yeah, that’s right -- very basic and immediately doable! A wired notebook with blue-lined pages -- like the ones the school kids use -- holds pages together better than a yellow legal notepad, and can be purchased at just about any office supply, supermarket or drugstore. The large 8 ½ X 11 (standard paper size) size is suggested. Get one that’s thick, because you will probably be writing and editing your inventory, contact and task lists a lot before final completion. A three ringed binder with inserted blue-lined pages is even better -- you can then add and remove as many pages as you want, and you can more easily make copies of your completed work.

2. Computer Word Processor or Spreadsheet Document -- has major advantages over basic Pen and Notebook entry. You can copy, paste, edit, re-copy and sort much information without having to constantly rewrite your listed items and tasks. When all entries are complete, simply send your Emergency Plan with all your related lists and information to the printer. There is also the advantage that you can easily save and store a copy of your Emergency Plan for yourself and send a copy to others via an email attachment. I recommend using a spreadsheet program if you have one (e.g, Microsoft Excel ®) instead of a word processor because the spreadsheet program allows you to easily and automatically number, calculate and total your Emergency Plan items. You can tabulate the cost of each item so you can know what you are spending, and you can enter the weight of items so can you know, for instance, how much you can load in your car or truck for transport or evacuation.

3. Emergency Preparedness Database Program -- is a computer software application program specifically designed for Emergency Plan preparation and action. If, comparably, the Pen and Notebook method is like a sturdy pair of hiking boots and the Emergency Preparedness Spreadsheet method is like a good, reliable horse and saddle, then the relational database program is like a supercharged, air conditioned four-wheel drive pickup with front end winch and premier internal stereo system! Specific information on items, principals and contacts can be entered in a relational database program and automatically tabulated, totaled and presented on screen and in custom reports. Tasks and evacuation routes can be entered, and links established for security, weather, road condition and satellite views and other purposes. I have yet to find a good Emergency Preparedness database program for the Apple operating system, but for Windows XP and Windows 7 and 8, check out Home and Office Emergency Preparedness (HOEP). You can download the program for FREE, and you can use the program for up to 21 days without charge -- plenty long enough for most people to create a comprehensive Emergency Plan. Although, if you find the program valuable you may want to get a continued use license -- that helps the programmer stay in business -- and allows you permanent use of all the Emergency Preparedness program’s bells and whistles. That program is available at: http://www.chryssoft.com .

The important point -- whatever method you use -- is to stop, review, plan, prioritize and budget -- and actually create a good Emergency Plan. Then print out and/or prepare your final reports and checklists, and have the printed reports and checklists handy for periodic review -- and ready for an actual emergency if one occurs.

Those are my suggestions! Please let me know what your recommendations and preferences are and -- if you use an Apple operating system -- if you have found any good Emergency Preparedness application software designed for that operating system.
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Re: Emergency Plan – How Do You Get Setup?

Postby repsfo » Wed Oct 23, 2013 5:13 pm

Always remember the plan when finished is not necessarily worth the paper it's written on.
However the knowledge gained by writing it is invaluable.
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Re: Emergency Plan – How Do You Get Setup?

Postby kr105 » Wed Oct 23, 2013 8:09 pm

Tim, there is a whole section of the forum dedicated to getting started. Here is a link to it: viewforum.php?f=616. I hope it helps you.
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Re: Emergency Plan – How Do You Get Setup?

Postby Blondie » Wed Oct 23, 2013 11:26 pm

repsfo wrote:Always remember the plan when finished is not necessarily worth the paper it's written on.
However the knowledge gained by writing it is invaluable.


:lol:

I am creating a small notebook to give to the kids (older/adults) to put in their vehicle glove box with instructions on what to do/grab/where to go. They rely so heavily on their tekkie toys I'm afraid they'll be completely lost if they are not operational in an emergency.
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Re: Emergency Plan – How Do You Get Setup?

Postby repsfo » Thu Oct 24, 2013 4:13 am

Blondie wrote:
repsfo wrote:Always remember the plan when finished is not necessarily worth the paper it's written on.
However the knowledge gained by writing it is invaluable.


:lol:

I am creating a small notebook to give to the kids (older/adults) to put in their vehicle glove box with instructions on what to do/grab/where to go. They rely so heavily on their tekkie toys I'm afraid they'll be completely lost if they are not operational in an emergency.



I've seen this many times where the GPS isn't working so someone spends 2 hours trying to get it to work instead of using a map and compass to figure out where they are and which direction they need to go.

They also however need to understand that if the plan doesn't fit the situation perfectly (which it never will) it needs to be adapted not abandoned.
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Re: Emergency Plan – How Do You Get Setup?

Postby Blondie » Thu Oct 24, 2013 11:15 am

No Kidding! It took a bit of doing to find paper road maps but they are in the glove boxes of all vehicles. It's a start.

I'm thinking of a couple of basic plans for them to follow. They know to avoid the highways but they need to make some dry runs.
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Re: Emergency Plan – How Do You Get Setup?

Postby kr105 » Thu Oct 24, 2013 11:23 am

Blondie wrote:No Kidding! It took a bit of doing to find paper road maps but they are in the glove boxes of all vehicles. It's a start.

.


You can get a free map from the Department of Tourism in each state.
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Re: Emergency Plan – How Do You Get Setup?

Postby Tim_SkyWatcher » Mon Oct 28, 2013 3:57 pm

kr105 wrote:Tim, there is a whole section of the forum dedicated to getting started. Here is a link to it: viewforum.php?f=616. I hope it helps you.


Thank you. That page has some very interesting threads. :thumbup:
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Re: Emergency Plan – How Do You Get Setup?

Postby J_Steade » Tue May 06, 2014 2:09 pm

A good emergency plans should have the proper information especially the contact information. Other necessary things should follow like foods, water and others. Emergency plan should not be exaggerated but should list the most important things during disaster. We have different ways on how to prepare but always remember that we should budget accordingly, plans should be updated on time and most importantly keep on a safe place the most important documents.
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